How it works
Respond to every inquiry instantly
No more missed DMs after-hours or over the weekend. Botyoo responds in seconds, 24/7, in the patient's language. The first reply sets the tone: fast, professional, and warm.
Instant DM reply, 11:47pm
Qualify automatically
A short DM flow collects treatment interest, timeline, and contact details before any staff member gets involved. Only qualified, ready-to-book patients land in your team's queue.
Qualification flow
A) Lip filler B) Botox C) Skin treatment D) Other
Hot leads land in your system
Qualified patients sync to your CRM or Google Sheet with full profile data: treatment interest, timeline, and contact details. Your team picks up exactly where the automation left off, with full context.
New lead: ready to book
Key use cases
- After-hours consultation capture
- Patients DM at all hours. Botyoo responds instantly at 11pm just as well as 11am, so you never lose a lead to a slow reply from a competitor who responded first.
- Patient qualification flows
- Collect treatment interest, budget range, and timeline through a natural DM conversation before your team ever picks up the phone.
- Lead recovery sequences
- Re-engage inquiries that went cold with a timed follow-up: a seasonal offer, a new treatment announcement, or a simple check-in. Recover bookings without manual outreach.
- CRM sync
- Push qualified lead data, name, Instagram handle, treatment interest, contact details, to your CRM or Google Sheet automatically via webhook. No copy-paste.
Your questions answered
Everything you need to know about running Instagram DM automation with Botyoo. Can't find what you're looking for? Contact our customer support team.
What exactly is Instagram automation for clinics?
It means Botyoo handles the first layer of patient communication on Instagram automatically: replying to DMs, collecting intake information, and routing qualified leads to your team. You're not replacing your staff; you're making sure no inquiry slips through because it came in at midnight or during a busy clinic day.
How do I get Botyoo set up for my medspa?
Connect your Instagram business account, pick a template (we have a ready-made clinic inquiry flow), customize the questions and your clinic's tone, and activate. Most practices are live within 10–15 minutes. No technical setup required. If you can type a DM, you can configure Botyoo.
How is this different from a generic chatbot?
Generic chatbots are rigid, scripted, and obvious. Botyoo's AI replies naturally, adapts to what the patient says, and knows when to escalate to a human. You can instruct it with your clinic's voice, treatment menu, and what not to say. Patients get a professional, warm response, not a bot-shaped wall.
How long until we start seeing new consultation bookings?
Most clinics see their first automatically-handled inquiry within hours of going live, assuming there's existing DM traffic from their Instagram content. If your account doesn't get many DMs yet, Botyoo also captures leads from comments on posts, so your content can start generating inquiries without people needing to initiate a DM first.
